Third Party Billing and Sponsorships

Agencies or organizations requiring course completion or proof of grades BEFORE they authorize payment are considered tuition reimbursement programs. These programs do NOT qualify for the third-party billing process. Students participating in tuition reimbursement programs are responsible to make their own payment arrangements, according to the KCKCC tuition payment policy, and seek reimbursement directly from their sponsoring agency or organization.

When a student's tuition, fees, and/or bookstore purchases are billed directly to an outside agency or organization. the process is termed "third-party billing". The college agrees to bill the agency or organization directly on behalf of the student. The college must receive written authorization from the sponsoring agency or organization before the third-party billing can be processed. It is the student's responsibility to ensure the Business Office has received the Third-Party Authorization Form each term.

We can bill any company for tuition and fees. However. we must have a promissory letter stating the specific courses to be paid for. The information required by the Authorization for Payment should include:

• Student name
• Student ID number
• Agency name and billing address (On Company Letterhead)
• Name and phone number of contact person
• Term covered by the authorization to pay
• Course Name and Number (example: ENG 121) - if available
• Dollar amount or percentage of college costs covered
• Types of charges to be covered (Tuition, Fees)

NOTE: We will need a new letter each semester to ensure student stays in current status.

Your authorization for payment can be mailed, emailed, or delivered in person to the Third-Party Coordinator using the information below:

Mailing

Email
kcecil@kckcc.edu

Deliver in Person
Please visit the Business Office (Room 3620)

Payment may be made by check, Visa, MasterCard, Discovery and American Express or by wire - address wire information will be included on your billing statement.

After the college receives the authorization for payment, an award is entered on a student account. This information indicates the funding source and allows the accounts receivable system to generate third-party invoice.

If for some reason, the third party is unwilling to pay the charges incurred; those charges will then become the obligation of the student.