Grade Appeal Procedure

Students are responsible for meeting the standards of academic performance established for each course in which they are enrolled. Faculty have the right to determine standards for grading and devise a system for the calculation of grades. The purpose of the Grade Appeal Procedure is to assure students a fair and equitable process for the review of a grade the student feels does not reflect his/her performance according to the instructor's specified grading standards or system. Only final grades may be appealed.

This is exclusively an internal college process for a grade appeal procedure. This is an American Disabilities Act (ADA) compliant procedure. This is a Family Educational Rights and Privacy Act (FERPA) compliant procedure.

For additional information, please contact the Vice President of Student Affairs, Room 3376, 913-288-7691. The steps of the grade appeal process are as follows:

  1. Within (30) business days of the posting of the final grade, the student should request the Grade Appeal Procedure form from the Office of the Vice President of Student Affairs.  The student must first make an appointment with the instructor to discuss the matter. The instructor and student will work together to come to a resolution. Please note:  it is anticipated that most grading concerns will be resolved at this level.
  2. If the matter cannot be resolved through consultation with the instructor, the student should submit the Grade Appeal Form, along with sufficient evidence, to the appropriate Academic Dean within ten (10) business days from the date of the student/instructor consultation.  Copies of documentation and evidence upon which the student is basing the appeal must accompany any Grade Appeal. 
  3. If the instructor is not available, the student should submit the Grade Appeal Form, along with sufficient evidence, to the appropriate Academic Dean within ten (10) business days from the date of the student/instructor consultation.  Academic Dean will notify the instructor of the grade appeal.
  4. The Academic Dean will facilitate one mediation session between the student and the instructor in order to come to an agreement on the final grade. This meeting will only occur during the traditional academic year. Such a meeting will not occur over the summer months.
    1. Either the student or the instructor may choose to “opt out” of this step in the process.  If that is the case, the grade appeal will move to Step 6.
    2. Special consideration may be given to a student appealing a grade required for graduation or transfer to another institution of higher education if the faculty member is unavailable during the summer months. The Academic Dean may choose to employ an alternative process by moving directly to the Grade Appeal Committee.
  5. If an agreement is reached during this mediation session then both parties will sign the Grade Appeal Form.  Each party will retain a copy for their records; a copy will be forwarded to the Academic Dean and the Vice President of Academic Affairs.  If necessary, a grade change form will be initiated by the Academic Dean and forwarded to the Registrar.  If an agreement is not reached, then the student moved to Step 6.
  6. The student is required to provide sufficient evidence that the grade was awarded in error when submitting the Grade Appeal form.   The Vice President of Student Affairs and the Academic Dean, or their designees, will determine whether the preponderance of evidence standard (51%) for unfair grading has been met.
    1. This includes but is not limited to:  copies of quizzes, tests, homework assignments, and other projects that counted toward the final course grade.  Please note:  these must be in the same condition as when submitted to the instructor for grading.  The student is also required to provide a copy of the course syllabus received at the beginning of the course. 
    2. The student is required to provide sufficient documentation of his/her performance that can be measured against the instructor's stated grading policy or system.
    3. Without sufficient documentation, the appeal cannot go forward.  (A grade appeal must be based upon more than a difference of opinion.) 
  7. If the Academic Dean and the Vice President of Student Affairs deem the evidence is insufficient, the Academic Dean will communicate that decision to the student in writing within ten (10) business days.  The appeal will not go forward. 
  8. If the student has met the preponderance of evidence standard, the Academic Dean will make a decision or the appeal will proceed to the Grade Appeal Committee. 
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