Federal loans are available as a resource for most students. This type of financial aid must be paid back when the student leaves school. At KCKCC, students must complete a new Loan Request Form for each requested loan amount. Loan Request Forms for Federal Stafford Loans or Parent Loans are available by request at the Student Financial Aid Office or the Pioneer Career Center. Students must officially enroll in at least 6 credit hours of coursework that counts toward their degree to be eligible.
An award notice is sent to the student indicating the amount of the loan(s) awarded and the expected disbursement dates indicating when loan funds will be sent by the lender to the college. When funds are received by the college, the student’s account in the KCKCC Business Office will be credited. Remaining loan funds not used to pay for tuition, books and fees will be mailed to the student by the Business Office no later than 13 days after the disbursement date.
First time KCKCC students who apply for student loans must complete a borrower entrance counseling session before the loan request form can be processed. Students may complete the borrower entrance counseling session on the internet. Prior to disbursement, the student must also complete a Master Promissory Note (MPN) at studentaid.gov.
Federal Direct Student Loan Policy
KCKCC requires students to complete a Loan Request Form each time loan funds are requested.
Enrollment Requirement
Students must be enrolled in at least 6 eligible credit hours. Eligible credit hours are those required for an active program of study at KCKCC. Enrollment is verified for each disbursement. The disbursement dates are set by the school according to when the student begins attendance in 6 eligible credit hours of coursework.
Processing of Student Loan
Requests Students must be enrolled before loan requests will be processed.
Students will be sent an official Award Offer by the KCKCC Student Financial Aid Office indicating the loan amount approved for each semester. By submitting a loan request form, students are accepting their student loan award.
Right to Cancel
Students have the right to cancel all or a portion of a federal student loan prior to disbursement. To cancel a student loan, the student must do so in writing to the Student Loan Coordinator in the Student Financial Aid Office.
Outside Financial Assistance
Any financial assistance received from an outside source for educational expenses must be reported to the Student Financial Aid Office (example: scholarships, VA benefits, Vocational Rehab, JTPA, etc.)
Default Policy
Once a student defaults on a federal student loan, no federal aid (loans or grants) will be processed until the default is cleared and their federal records indicate that they are in good standing and eligible for federal aid. To verify the default has been cleared, the student must submit to the Student Financial Aid Office a Default Clearance Letter. This letter must verify the default has been cleared and the student is now eligible to receive federal Title IV aid.
Total and Permanent Disability Claims
Students who have had federal student loans discharged because of a total and permanent disability may be eligible to receive additional federal loans. Additional documentation may be required. Please contact the Financial Aid Office if in this situation.
When a student is withdrawn or dropped to less than 6 credit hours in an academic term, the loan servicer will be notified. This change in enrollment will result in the cancellation of any future loan disbursements for the academic year.
Academic Progress
Students placed on "Financial Aid Exclusion," for not making satisfactory academic progress are not eligible to receive federal Title IV funds, which includes Pell Grant funds, ACG funds, SEOG funds, work-study funds and student loan funds.
Student Loan Disbursements & Delivery Students may find their previous loan history at Federal Student Aid.
Electronic Funds Transfer (EFT) - Student loan funds are electronically received by KCKCC and credited to the student's account. The KCKCC Business Office will deduct from the loan funds any tuition, fees bookstore charges and campus housing charges owed to the college. The remaining funds will be refunded to the student by the KCKCC Business Office.
The business office will deliver any excess funds to the student by mail within 14 days after the disbursement date.
Student Loan Code of Conduct
1. No Personal Benefits for Employees
KCKCC employees and officers:
- Cannot accept gifts or perks (like travel, lodging or entertainment) from student loan companies.
- Cannot accept payments or invitations to attend or speak at lender-sponsored events.
- Cannot accept gifts or perks from student loan guarantee agencies either.
2. No Paid Roles on Lender Boards
Employees involved in financial aid:
- Cannot be paid for serving on advisory boards of student loan companies.
- Cannot accept reimbursements for travel or other expenses related to such roles.
- Must step away from any board discussions that involve KCKCC’s financial aid.
3. No Special Treatment for Lenders
KCKCC will not:
- Accept anything of value from lenders in exchange for favorable treatment.
- Allow lenders to work in or represent the financial aid office.
- Let lenders use college branding (like logos or mascots) to appear as college representatives.
- Make deals with lenders for private loans if it harms students or gives unfair advantages.
4. Fair Use of Preferred Lender Lists
If KCKCC creates a list of recommended lenders:
- It must be based on what’s best for students—not the college.
- Students and parents can choose any lender they want without penalty.
- The college will not delay or deny loans based on lender choice.
- First-time borrowers will not be assigned a lender by the college.