1098-T FAQ

The 1098-T is a statement that colleges and universities are required to issue to students that provides the total dollar amount paid by the student in a single tax year. More details at IRS Website, Tax Benefits for Education: Information Center.

The 1098-T statements is mailed or is available electronically no later than January 31 to all students who have had qualified tuition and fees during the current calendar year. Students may also opt-in to receive the 1098-T electronically via their KCKCC email.

1. To opt-in, login to Self Service.
2. Click on the link for Tax Information.
3. Select 1098-T Information located at the top of the screen and click on Change Preferences to receive the form electronically.

1098-T statements are sent to the current mailing address on file for KCKCC. If students need to update their address, this can be done on the Registrar’s web page or by visiting the Registrar’s office in person.

Institutions are not required to send a 1098-T to a student if any of the following criteria are met or if certain information is missing from the student record.

• If the student is a non-resident alien
• If the student is only enrolled in non-credit courses
• If the student does not have a Social Security number on file with the Registrar’s office

Qualified education expenses are the tuition and fees for eligible enrolled courses at an educational institution. These expense payments exclude those made with financial aid, including PELL, other loans or scholarships. These expenses also do not include the following:

• Room and board or insurance
• Course-related books, supplies, equipment, and non-academic activities, except for fees required to be paid to the institution as a condition of enrollment or attendance
• Any course or other educational expense involving sports, games or hobbies unless the course or other education is part of the student’s degree program

There are potentially several reasons for amount discrepancies. First, the amount in Box 1 only represents amounts paid for QTRE. This does not include payments made for room and board, or other additional student fees, which though are important, are not considered mandatory education expenses for tax purposes. Secondly, Form 1098-T reports amounts that the student paid in a calendar year, and the pay date does not necessarily correspond to the attendance dates. For example, tuition for the spring 2026 semester is typically billed in November (2025) so a student may have paid tuition for spring 2026 semester in the 2025 calendar year, despite the fact that classes didn’t start until 2026. The best and most accurate source of information about the amounts that are paid for QTRE is in the student's registration statement.

KCKCC does not include amounts paid for books. Students should consult with a tax advisor to determine if payments for books, equipment or fees are considered when preparing your income tax returns and determining eligibility for education tax credits or deductions.

Typically, charges are posted to the student account in November for the spring semester and as early as April for the summer and fall semesters. Box 1 of Form 1098-T reflects payments made during the calendar year for QTRE and is not based on the billed or attendance dates. The tuition statement shows the dates payments were posted to the student account and are a valuable resource for determining the semesters that are included in the Form 1098-T. Students can access their tuition statement in the registration statement.

Students provide the 1098-T to their tax preparer. The tax preparer determines if the student qualifies for any deductions.

Students without a Tax Preparer

For questions about how to use the 1098-T form, please visit the IRS website for more information.

If students opt in to receive their 1098-T electronically, they can print their documents at any time after January 31 by logging into their Self Service and clicking on Tax Documents.

If you have not opted in to receive the 1098-T electronically, it is mailed by January 31 to the address on file with the Registrar’s office.

If unsure whether student opted in or not, they may visit the KCKCC Business Office with your state-issued or Student ID card to receive a copy.

Their information is available in Self Service. Once logged in, click on Student Finance then select the Term and View Statement in the upper right-hand corner.

Please contact the KCKCC Business Office and provide them your student ID number and the error.

Please contact Technical Support, 913-288-7479, for assistance with access information.