3.05 - Student Records Retention and Disposal Policy

Purpose

To ensure student records are adequately protected, retained, and managed in accordance with applicable state and federal laws.

Policy Statement

Kansas City Kansas Community College is committed to meeting its obligation to protect student education records. Education records generally include any personally identifiable records maintained about a student by the institution, including academic, disciplinary, and administrative records.

The Office of the Registrar oversees the protection, retention, and management of all student-related records. The Registrar’s Office is responsible for:

• Monitoring all systems which contain students’ personally identifiable information (PII), as defined in the Family Educational Rights and Privacy Act (FERPA)
• Disposing of student records in accordance with the recommendations of the American Association of Collegiate Registrars and Admissions Officers (AACRAO).