3.13 - Student Employment Hiring Policy

Purpose

To provide student employment opportunities that support student success, retention, and persistence.

Definitions

Student Employee: A person enrolled in classes at the Kansas City Kansas Community College (KCKCC) and employed by the College but not in a faculty or staff position. There are three categories of student employees: College Student Employee, Resident Assistant, and Work Study Student Employee.

Work Study Student Employee – Work Study Student Employees are funded through Federal work study or College-funded work study funds in accordance with 34 CFR part 675 of the United States Higher Education Act. A Work Study Student Employee must be directly supervised when performing duties, can be issued equipment to perform the job duties, but cannot be issued keys.

College Student Employee – College Student Employees are funded through college funds. College Student Employees can perform appropriate duties unsupervised and be issued equipment, such as keys, in accordance with the job duties of the position.

Resident Assistant – Resident Assistants are funded through college funds, compensated through a stipend, and Resident Assistant housing provided in official College student housing properties. Resident Assistants can perform appropriate duties unsupervised and be issued equipment, such as keys, in accordance with the job duties of the position.

Policy Statement

Student employment at KCKCC is intended to provide a way for students to work part-time while in school to provide financial support and assistance with work-life balance. Student employees are at-will employees. There is no guarantee for student employment, implied or otherwise.

Student employees are prohibited from working during class times or official college activities applicable to the student employee.

Requirements for Work Study Student Employees

• Work Study Employees must be enrolled at least half-time during the semester of employment.
• Work Study Student Employees not returning to KCKCC the following semester must stop working on the last day of the semester in which they are officially enrolled.
• Work Study Student Employees are not eligible to work once they have dropped below half-time enrollment status for the semester they are employed, or they fall below Satisfactory Academic Progress (SAP) status, according to financial aid rules and regulations.
• Work Study Student Employees are limited to working the amount of work study hours awarded through Financial Aid with a maximum of 20 hours per week. Work beyond that amount will 2 need to be approved by the Vice President of Student Affairs and Enrollment Management, or their designee.
• Students who are eligible to file the Free Application for Federal Student Aid (FAFSA) must submit the FAFSA to be eligible for a work study student employment position. Students who are not eligible to file the FAFSA must obtain pre-authorization for a Work Study Student Employee position from the Student Financial Office.

Requirements for College Student Employees and Resident Assistants

• College Student Employees must be enrolled at least half-time during the semester of employment or enrolled at least half-time for the next semester if they work during a break in between semesters. Exceptions to half-time enrollment may be considered in special circumstances and must be approved by Human Resources before hiring the student employee.
• Resident Assistants must be enrolled full-time during the semester of employment. College Student Employees and Resident Assistants are hired for a specific number of hours based on their position. These students cannot work more than 29 hours per week