Technology Overview for New Employees

Self Service is first used to setup an employee's KCKCC login information. It can also be used to access employee data while working at KCKCC. Employees can find tax documents, update personal information, make purchase requests, submit time entry, update direct deposit information, and more.

To access Self Service from kckcc.edu, Select Quick Links, then Self Service.

These functions are available in Self Service.

• Update Personal Information
• ePurchasing
• Time Entry
• Tax Documents
• Direct Deposit

KCKCC uses Microsoft Outlook for email. To access email, employees must first establish a login for Self Service. The information used to login to Self Service is the same for accessing email.

To access email accounts, select the 'Quick Links' at the top of the website then 'Email'. 

Note: If employee's have another account that uses Microsoft and they chose their browser to remember their login information, they need to sign in with another account (using their KCKCC email address). 

Add Email to Mobile Devices

Apple Device - Outlook App (Recommended)

1. After the app is installed, open the Outlook App
   NOTE: If you have signed in and remembered your KCKCC information on the device, you may have get the option automatically sync with your KCKCC information. All of the following steps will be bypassed if this is chosen.
2. On the Add Account screen, enter your KCKCC email address, then select Add Account
3. Enter KCKCC Password, then select Sign In

Apple Device - Mail App

1. Go to Settings App
2. Select Passwords & Accounts
3. Select Add Account
4. Select Exchange option
5. Sign in Page – Enter Email Address (required) & change description(optional), select Next
6. “Sign in to your kckcc.edu” exchange account using Microsoft? – Select Sign In
7. Enter KCKCC Password, select Next
8. Permissions Requested – select the checkbox next to “consent on behalf of your organization” and select Accept.
9. Deselect any areas you do not want to sync to this device (Calendar, contacts, etc.)
10. Select Save

Android - Outlook App (Recommended)

1. Upon app installation, enter KCKCC Email Address when prompted, then select Continue
2. Enter KCKCC PW, select Sign In
3. The account has been added, skip or follow tour instructions
   NOTE: If this app is already installed on your device, open the app and select the Mail Envelope+ icon to initiate KCKCC account sync.

Android - Gmail or Other Mail App

1. Go to the Settings app
2. Select Accounts
3. Go to Add Account
4. Select the Exchange Option
5. Enter KCKCC email address – then select Next
6. Enter KCKCC password – then select Next
7. Upon Redirect request notification - select OK
8. On the incoming Server Settings – Enter the server address as outlook.office.com
9. Select NEXT
10. Upon Remote Security Administration notification – select OK
11. Select “Activate this device Admin App”
12. Change the Account Name (optional), then select NEXT
    
    

myDotte is KCKCC's SharePoint platform that is used to access forms and other department specific information. Login using User ID and Self Service Password.

KCKCC employees have access to OneDrive which gives the ability to store, sync, and share files in the cloud. It is also a place to create folders and keep files organized. Additionally, some KCKCC employees have access to a department network drive which allows for departmental file sharing.

Empoyees can sign into OneDrive using their KCKCC email and password.

Access OneDrive on Campus Computers

Empoyees using a Windows computer on campus can directly access OneDrive by using File Explorer. Use the navigation pane to look for “OneDrive: Kansas City Kansas Community College”. 

Save to OneDrive from Campus Computers

When saving the file, browse to OneDrive: Kansas City Kansas Community College, name the file, then select Save. This saves the file to OneDrive.

Access OneDrive Online

Navigate to Office 365 online. Login then select the App launcher icon and select OneDrive. If OneDrive does not display, select All Apps to view all available Office 365 apps.

Access Network Drives on Campus

To access a department network drive, open File Explorer on a college computer (using college network). Locate the department network drive under “This PC” (usually towards the bottom of the list).

Employees use their KCKCC email address as the identity when logging into Wi-Fi. The password is their regular KCKCC password. 

Wi-Fi Name: KCKCC-WiFI

Employees using an Android phone (not iPhone), may need the following additional information to gain access to Wi-Fi. This also applies to Chromebook devices.

• EAP Method: PEAP
• Phase 2 Auth: MSCHAPV2
• CA Certificate: use system certificates
• Online Certificate Status: do not validate
• Domain: kckcc.edu

Employees using an iOS device, must select Trust on the certificate that displays after logging in to complete the connection. This also applies to Mac and personally-owned Windows devices.

KCKCC uses Microsoft Teams to help employees stay in communication. Teams can be used to instant message, easily share group information, and create online meetings. 

KCKCC has several locations available for students to attend classes. Campus Map is available to help navigate each college location. 

To navigate the Main Campus (7250 State Ave, Kansas City, KS 66112), the room numbers have been set up to correspond with their floor-level and hallway location.

• Rooms located on the top floor start in the 3000's. The second floor room numbers are in the 2000's. 1000's rooms are located on the bottom floor (Humanities hall only).
  
  
• Hallway room numbers are denoted with the 100's. For instance, all Humanities hallway rooms are either 1100's or 2100's.

Check out the virtual tours of the college locations.

KCKCC now has NameCoach, a name recording tool that helps to make name pronunciation easier. With NameCoach, students can record their name for others to hear and listen to the recorded names of others. Students can record their name from any course within Blackboard. 

Record your name in NameCoach.  

KCKCC provides employees with a desk phone and extension, which is requested via the helpdesk by a supervisor upon hire. Employees can also choose to use Teams to make calls. Headphones can be requested through supervisor upon hire.

Extensions

KCKCC has four digit extensions for employees. When dialing from a campus phone/Teams, employees can enter the four digit extension. When dialing from outside, the number is preceded by 913-288-XXXX. For example, if the extension is 1234, outside callers would dial 913-288-1234. 

Voicemail 

Upon receiving a phone extension, voicemail needs to be setup. An email confirmation is sent to employee email with instructions how to setup your voicemail. Afterward, employees receive an email receipt of the voicemails left on their extension.

KCKCC employees have access to many training options to further promote professional development. 

Microsoft Office and General Computer Use

Pat Kelly, Academic Support Coordinator 
tkelly@kckcc.edu 
913-288-7547

Professional Development

Sheila Joseph, Talent Development Manager
sjoseph@kckcc.edu 
913-288-7116

Center for Teaching Excellence

Tom Grady, Director Institute for Teaching and Learning
tgrady@.kckcc.edu 
913-288-7292
Blue Devil Institute for Teaching and Learning

KCKCC uses Print Anywhere, which allows employees to submit their print job to be retrieved from any Konica Minolta printer on campus. These printers are located in many of the hallways.

Submit Print Job using Campus Computers

1. Login to a campus computer. Print jobs are connected to who is logged into the computer.
2. From the document, select Print, then select printer "KONICA_Universal_Mono" (for black and white printing).
3. Select OK or Print to send to print job to the printer.
4. Locate a printer near you to release the print job.

Submit Print Job using Laptop or Mobile Device

1. Go to papercut.kckcc.edu.
2. Login using student ID number and Self-Service password.
3. Select Web Print.
4. Select Submit a Job.
5. Choose printer KONICA_Universal_Mono (for black and white printing).
6. Click Print Options and Account Selection.
7. Select Upload Documents.
8. Choose Upload from computer or Drag files here.
9. Click Upload and Complete.
10. Locate a printer near you to release the print job.

Release a Print Job

1. Press Start to wake the machine.
2. Enter employee ID number or KCKCC email and password, then select Login.
3. Select Release.
4. Select Job from list to print or select all, then select Start.
5. A message displays ("Print job status: the select job(s) have been queued to print") and the job begins to print.

Begin Scanning

1. Approach any Konica Minolta printer on campus. 
2. Press Start to wake the machine.
3. Enter student ID number or KCKCC email and password, then select Login.

Scan Documents to a Thumb Drive

1. Place the document to be scanned on the glass (1 page) or in the automatic feeder on top.
2. Insert thumb drive in slot on right side of printer.
3. Select Scan/Fax.
4. Select Save Document to an external device.
   
   • To rename the file, touch black box that contains file name, clear file name box by pressing delete, type the file name, press OK.
5. Press Start.
6. When screen is clear, remove documents.
7. Remove thumb drive.

Scan Documents to Email

1. Place the document to be scanned on the glass (1 page) or in the automatic feeder on top.
2. Select Scan/Fax.
3. Select Me to scan to email.
   
   • Alternatively, Select Direct Input > Email > then enter email.
4. Review Settings  (1-sided or 2-sided).
5. Press Start.

Employees are required to use multi-factor authentication when signing in off campus. It is recommended to use the Microsoft Authenticator App for ease of access, but other options are available such as text or personal email. 

KCKCC employees have access to Office 365. The license includes the ability to download Office applications to a personal device to use while working at KCKCC. 

Learn how to access Office 365.