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4.06 - Educational Assistance Policy

Policy Number - 4.06

Approved: 11/18/2025

Purpose

To emphasize KCKCC's commitment to foster professional development, academic growth, and lifelong
learning for employees. By offering education reimbursement and an educational assistance program, the
College aims to empower our workforce, enhance employee satisfaction, and strengthen the overall
quality of service provided to our students and the broader community.

Policy Statement

KCKCC recognizes that the professional and personal growth of its employees is essential to the continued success and excellence of the College. This program is designed to assist employees in obtaining the education and skills necessary to advance their careers, and remain current in their respective fields. The Educational Assistance program not only supports employees’ educational and career aspirations but also contributes to the College’s values of fostering academic achievement, and enhancing institutional effectiveness.

A. Enrollment Discounts for Non-Credit Education Courses

Full-time employees who have completed 6 months of continuous service, their spouses, and legal dependents aged 23 and under, as well as KCKCC retirees and their spouses, are eligible for 100% employee tuition assistance for classes taken at KCKCC. These individuals will be responsible for paying any course fees and books associated with a class in which they are enrolled.

Eligibility and Guidelines

  • Educational assistance will be subject to budgetary constraints and the availability of funds.
  • Employees must successfully complete the course and maintain a minimum grade of “C” or its equivalent, or be registered as an Audit, to be eligible for reimbursement. Documentation of such is required to be presented to the business office.
  • Part-time regular employees must work a minimum of 20 hours per week to be eligible for educational assistance of 50% of the tuition cost for classes taken at KCKCC. Adjunct Faculty are eligible for educational assistance of 50% of tuition cost for classes taken at KCKCC during the semesters in which they teach for the College.

B. Outside Tuition Reimbursement Policy

Upon successful completion of a one-year employment period, all full-time employees will be eligible for Outside Tuition Reimbursement.

  • This does not apply to those employees who fall under the Master Contract.
  • Reimbursement for courses taught at other institutions will not be made if those courses are offered at KCKCC.

The annual maximum for Outside Tuition Reimbursement is $3,000.00.

  •  KCKCC will pay 50% of tuition cost at the beginning of the semester when the employee enrolls and 50% upon successful completion of the class for a maximum of $1,500.00 in a semester.
  • Required books and materials for each approved class may be included as an allowable expense.
  • Actual reimbursement shall be based on the total funds allocated annually and may be prorated depending on the number of participants each semester who successfully complete approved courses and apply for funds.
  • Following outside tuition reimbursement, employees will agree to continue employment at KCKCC for 12 months from the successful completion date of the class. If the employee chooses to leave the College before 12 months, they will repay the College at the rate of 1/12 of the total reimbursement paid for each month remaining of the 12-month period.
  • If an employee does not conclude course work satisfactorily, they must return to the College anyfunds received.
  • While educational assistance is expected to enhance employees’ performance and professional abilities, KCKCC does not guarantee that participation in formal education will entitle anemployee to automatic advancement, a different job assignment, or pay increases.

Submit all paperwork to the KCKCC Business Office.