Annual FERPA Notification
FERPA (the Family Educational Rights and Privacy Act) is a federal law and its sole purpose is to afford certain rights to students concerning their educational records. The primary rights afforded include:
- The right to inspect and review your educational records by advanced request.
- The right to seek to have your records amended if you suspect a discrepancy.
- The right to have some control over the disclosure of information from your records.
- The right to file a complaint concerning alleged failures to comply with FERPA.
Please contact the Dean of Enrollment Services/Registrar at (913) 288-7694 if you have any questions or feel that KCKCC employees have not handled information about you properly.
The Family Policy Compliance Office,
U.S. Department of Education, Washington, DC 20202-4605
WHO IS COVERED BY FERPA?
- Students who have reached the age of 18 or
- Students who attend a postsecondary institution. This includes high school students who are dual enrolled or who participate in the high school partnership program.
WHAT IS CONSIDERED DIRECTORY INFORMATION?
KCKCC has the right to disclose certain information about you. It is called “Directory Information”. KCKCC has designated the following items as Directory Information:
- Name, address, telephone number and e-mail address
- Date and place of birth
- College major field of study, year in KCKCC
- Dates of Attendance at KCKCC
- Awards and academic honors
- Degree and dates awarded
- Most recent educational institution attended
- Participation in officially recognized activities and sports
- Height and weight of members on athletic teams
EXCEPTIONS TO DISCLOSURE
KCKCC will disclose information from a student’s educational record only with the written consent of the student.
To school officials who have a legitimate educational interest. A school official is:
- A person employed by the college in administrative, supervisory, academic/research, or support staff positions.
- A person serving on an institutional governing board
- A person employed by or under contract to the institution to perform a special task, such as an attorney or auditor.
KCKCC employees (including student workers) are bound by policy that requires confidential treatment of student information. Non-compliance with the policy is a FERPA violation and may be grounds for termination of employment.
CAN I PREVENT DISCLOSURE?
You have the right to prevent disclosure of directory or any other information pertaining to you. Complete and submit the “Request to Prevent Disclosure of Directory Information” form, available in the Office of Admissions and Records. This request is renewable each semester. If you submit this form, we will not disclose any information about you to anyone without your specific written consent. Once the form has been processed, you will not receive automatic mailings and correspondence from KCKCC and your name will not be printed in certain publications (i.e. commencement program, honors listings, newspaper, releases, etc.)
RELEASE OF INFORMATION FORM
KCKCC will honor your request to withhold any information you choose, but cannot assume responsibility to contact you for permission to release that information.
If you want someone in your family or another person to occasionally take care of your affairs at KCKCC, you can grant them access by completing and submitting the “Release of Information” form. This Form requires your name and student ID, the person and relationship to whom you are allowing access to your records and the information you are allowing them to have access to. This request is renewable each semester.
WAYS TO PROTECT YOUR OWN PRIVACY:
- Do not leave paperwork (with personal information) in your classroom
- Do not share your PIN number with anyone.
- Do not keep your Student ID and Password together. It is the combination of those two numbers that will allow you access to your KCKCC student information.
- Do not leave your personal information on the screen when you are working in a computer lab.
KCKCC will allow access to your information to those authorized to take care of, view, inquire, or handle your affairs. When your written consent is required, we will protect your information from unauthorized access.