Development Funds Application Criteria

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Faculty and Staff Development Funds

Application Criteria

Funds are available to all faculty and non-instruction staff personnel to attend workshops, seminars, and/or events related to Faculty or Staff Development. The following is a list of criteria that all applicants must meet:

 

  • Employees must properly complete the application process. Application packets are available in the Office of Faculty and Staff Development or on the KCKCC intranet under forms. Applications must be accompanied by an absence request signed by the employee’s immediate supervisor/director and dean. Faculty application s will be reviewed by the Faculty Development Committee. Staff applications will be reviewed by the Staff Development Committee.

  • Applicants are eligible for a maximum of $750.00 funding per year to attend workshops/seminars/events.

  • Applications must be received by the Office of Faculty and Staff Development at least 3 weeks prior to the workshop/seminar/event.

  • Priority will be given to first-time applicants and applicants who have not used any funds during the current year.

  • Priority will be given to those applicants who do not have access to a travel budget.

  • To be eligible, an employee must have completed a 3-month probationary period. Supervisors/directors may request an exception be made to this criterion.

  • If a faculty or staff member does not attend the approved workshop/seminar/event, the costs incurred by the college must be repaid by the fact or staff member. This rule does not apply if the faculty or staff member cannot attend due to an illness or other emergencies. If the faculty or staff member does not attend a workshop, etc., and receives a voucher from the company or agency conducting the training, that voucher must be turned over to the Office of Faculty and Staff Development.

Special circumstances will be considered by the Faculty or Staff Development Committee at the request of a supervisor/director.

PROCEDURES: Application for Faculty Development Funds

  1. Complete Application for Faculty and Staff Development Funds – Attachment A

  2. Complete Seminar Registration Form

    Registration form will be sent with payment. Any invoices received must be sent to the Office of Faculty and Staff Development to ensure proper payment to the company.

  3. Complete Request for Leave of Absence Form – Attachment B / Local Travel Request Form – Attachment G
    1. Absence Request Form – Form must be signed by you and approved by the division dean. This form is to be forwarded along with the Request for Purchase Forms at least three weeks in advance of absence.
    2. Local Travel Request Form – If you are attending an event in the local area (greater Kansas City, Lawrence, or Leavenworth) and are NOT missing classes, you will need to complete a Local Travel Request Form rather than the Absence Request Form.

  4. Complete Request for Purchase Form(s) – Attachments C thru F

A separate Request for Purchase form must be completed for each vendor.

Request for Purchase forms are to have your signature on the “Requested By” line. No one else needs to sign the form, unless funds from your department are being used in connection with Faculty Development funds.

For room expenses, the request for purchase should be made out with the hotel as the vendor. You should attempt to find out how much tax will be charged and include this in the Request for Purchase.

For expenses such as meals and ground transportation, you are the “Vendor”. Receipts for these expenses must be turned in to the Business Office. Phone calls, movies, etc. are not permissible expenses unless they are directly associated with College business. If your expenses do not reach the approved expenditure level, you will have to reimburse the college for the difference.

Airfare – Applicants should contact the Office of the Vice President for Student and Administrative Services (VPSAS) to make flight arrangements. If you can secure cheaper fares through your own efforts please notify the VPSAS.

Hotel accommodations can be reserved on the applicant’s credit card. The Business Office will hold the check for the applicant to hand carry, unless other arrangements are made.

The Director of Faculty and Staff Development will fill in the account number on Requests for Purchase forms when funding is being requested from Faculty and Staff Development upon approval of the application.

ALL FORMS MUST BE SUBMITTED TO THE OFFICE OF FACULTY AND STAFF DEVELOPMENT FOR CONSIDERATION BY THE FACULTY DEVELOPMENT COMMITTEE, AT LEAST THREE WEEKS PRIOR TO THE EVENT.

Incomplete or incorrect applications will be returned to the applicant before consideration will be given.