Disclosure of Education Records

KCKCC will disclose information from a student’s education records only with the written consent of the student, except:
  1. To school officials who have a legitimate educational interest in the records, defining these terms as follows: A school official is:
    • A person elected to the Board of Trustees.
    • A person employed by or under contract to the College to perform a special task, such as the attorney or auditor.

      A school official has a legitimate educational interest if the official is:
      • Performing a task that is specified in his or her position description or by a contract agreement.
      • Performing a task related to a student’s education.
      • Performing a task related to the discipline of a student.
    • Providing a service or benefit relating to the student or student’s family, such as health care, counseling, job placement, or financial aid.
    Please note:  An instructor is considered to be a “school official” and is perceived as having a “legitimate educational interest” relative to current students in his/her classes.
  2. To officials of another school, upon request, in which a student seeks or intends to enroll.
  3. To certain officials of the U.S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.
  4. In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  5. If required by a state law requiring disclosure that was adopted before 11/19/94.
  6. To organizations conducting certain studies for or on behalf of the university.
  7. To accrediting organizations to carry out their functions.
  8. To comply with a judicial order or a lawfully issued subpoena.
  9. To appropriate parties in a health or safety emergency.